San Diego November News from The Event Team

November is a time to give thanks and give back! The Event Team is proud to be involved in several philanthropic projects this fall & holiday season. Check out these great ways to give back throughout our region & let us know how you plan to get your do-gooding on, either individually or with your company!

Trick or Suite: Last week The Event Team participated for the third straight year in Embassy Suite’s Trick or Suite event. The event benefitted the children of St. Vincent de Paul, Starlight Foundation, and Polinsky Center. This year, we decorated our suite with an “Under the Sea” theme. Shout out to Jenny, Ciera and Romy on our sales team for making this event a success! Check out more photos here!

Decorating our "Under the Sea" Suite

Home Start: Every year The Event Team “adopts” a local family during the holiday season. It is so heartwarming to pitch in as a team and work together to help the family have a great Christmas. And the handmade thank-you cards we receive from the kids every year are a wonderful added perk! If you’re interested in adopting a family, contact Home Start today!
Toys for Tots: Another annual tradition for The Event Team is hosting a Toy Drive at our holiday party! This year, we are hosting the festivities at 57 Degrees, and as usual, local marines will be on hand to collect your donations of new, unwrapped toys. Click here to find out how to have Toys for Tots come to your event!

Some of last year's great toy donations!

We wish you all a safe and fun holiday season of giving! Here’s what’s going on around town this month:

November 2: Do the Time Warp down to the Old Globe for a live performance of the cult hit that is The Rocky Horror Showhttp://www.theoldglobe.org/

November 3: The Museum of Contemporary Art San Diego promises a Phenomenal TNT (Thursday Night Thing) filled with California Light, Space, Surface—and of course music, drinks, and hands-on art. http://www.mcasd.org/index.php

November 4: Wine your way to The Butcher Shop Steakhouse to sip and sup at Clairemont Uncorked, a community tasting event. Then, spend the rest of the week soaked in suds at a bevy of brewery events for San Diego Beer Week, through November 11. http://www.clairemontuncorked.com/
http://sdbw.org/

November 5: It’s the most fun you can have on two wheels: Bike the Coast – Taste the Coast takes cyclists 7, 15, 25, 50, or 100 miles up the coast to the Oceanside Pier, where food, beer, and music await. http://bikethecoast.eventmediainc.com/

November 5-6: More than 30 Temecula Valley wineries celebrate the season with food and wine samplings during the Harvest Celebration Barrel Tasting Weekend.  http://www.temeculawines.org/events/index.php?events_id=16

November 6: Free street fairs are in full swing as history buffs step back in time at the Gaslamp Quarter’s Fall Back Festival, while North County shoppers stroll the sales and sample the food at the Carlsbad Village Faire.  http://www.gaslamp.org/fall-back-festival http://www.carlsbad.org/products/productList.aspx?uid=27-109

November 9: La Jolla Strip Club gets you over the hump with indulgent happy hour Manicures and Martinis in its private Champagne Room. http://www.cohnrestaurants.com/menu-restaurants/la-jolla-strip-club/

November 10: Who says beer is for boys? Certainly not Stone Brewing Co., which schools beer-loving ladies at Beer U: Introducing Barley’s Angels.  http://www.stonebrew.com/calendar/default.asp?intEventsID=1815#1815

November 11: San Diego salutes its servicemen and women at the Veterans Day Parade and patriotic celebrations at the Midway Museum.  http://www.sdvetparade.org/

November 13: Feel the rush as you cross the finish line at the Silver Strand Half Marathon.  http://www.sdhalfmarathon.com/

November 14: Gorge your way through Little Italy as you sample budget-friendly bites on this month’s Grub Sprawl. http://grubsprawl.com/

November 16:The San Diego Bay Wine & Food Festival is an oenophile’s fantasy: five days filled with wine dinners, tastings, celebrity chefs, and cooking classes. http://www.worldofwineevents.com/

November 19: ’Tis the season for Dr. Seuss, as the Old Globe welcomes back holiday favorite How the Grinch Stole Christmas. http://www.theoldglobe.org/tickets/production.aspx?PID=6791

November 20: The 65th annual Mother Goose Parade, the largest of its kind west of the Mississippi, hits the streets of El Cajon.   http://www.mothergooseparade.org/mgp/

November 20: The name has changed, but the coastal holiday feel is the same at the Encinitas Fall Festival shopping bazaar and street fair. http://www.encinitas101.com/events/fall-festival/

November 23:San Diego jazzes itself up every Thanksgiving as the Dixieland Jazz Festival rolls into town with five days of foot-tapping tunes. http://www.dixielandjazzfestival.org/

November 26: Christmas comes early for fans of sultry songsters as the Chris Isaak Christmas Show seduces audiences at the Belly Up. http://www.bellyup.com/show/detail/47626

Tuesday Tips from TET

“Tuesday Tips” is a new blog project from The Event Team that will share our advice on all things professional and personal. We want to share our industry expertise, and we want you to get to know the team, so each week we’ll feature a new set of tips for your reading pleasure! Feel free to comment of make suggestions for new “Tuesday Tips.” We love to hear from you!

This “Tuesday Tip” comes to you from our fearless leader Matt Robbins. Matt started The Event Team nearly 20 years ago, and 2011 has been the company’s most successful year to date. Matt is always quick to give his team credit for the company’s success. But we give him all the credit for utilizing our strengths and empowering us in our jobs. We asked him…

contact Matt at mrobbins@eventteam.com

How to Get the Most out of Your Employees:

1. Treat them like individuals
. No two people are alike and no two employees are alike. Don’t have a set way of dealing with everyone.

2. Trust them. If you start out trying to make an employee prove their trust you will never get it. Trust them from the beginning and you will be rewarded.

3. Lead by example. Don’t ask anyone to do something you would not be willing to do yourself.

4. Empower them. Don’t make employees have to come to you for every little thing. Give them the power to make decisions. It will make your employees and customers much happier!

5. Keep them informed. Have weekly meetings where you can keep everyone informed on what is going on at the company. Make them a part of the decision making process.

6. Reward them. There are many ways to reward employees and it’s not always about money. Have fun together!

Tuesday Tips from TET

“Tuesday Tips” is a new blog project from The Event Team that will share our advice on all things professional and personal. We want to share our industry expertise, and we want you to get to know the team, so each week we’ll feature a new set of tips for your reading pleasure! Feel free to comment of make suggestions for new “Tuesday Tips.” We love to hear from you!

This “Tuesday Tip” comes to you from our National Sales Manager Dick Burson. In our industry, we’re always wondering how to make site visits effective and memorable. Dick is an expert people-person so we asked for his advice on:

for more info, contact dburson@eventteam.com

How to Plan & Execute the Perfect Site Visit
The San Diego’s Convention & Visitors Bureau has done a great job in identifying  the bricks of planning and conducting successful site visits:  Know your client’s program – ensure you’re up-to-date on changes – what’s hot and not; own the account throughout the RFP process; be hospitable and personable; make sure all suppliers are ‘dialed-in’;  support your ‘sell’ with relevant tools – pictures, descriptions, maps, layouts, and diagrams; vive la differrence –  tout why your products, services, and location are clearly the best choice. But wait there’s more! In our line of work site visits are wonderful opportunities to show our clients that we can make them as well as their participants feel welcome and special. Here are some tips in creating that extra-special experience:

1. Site Itinerary: Plan It!
Base the itinerary on conversations with your client. If the client tells you the CEO got seasick on a yacht at last year’s meeting, you probably don’t want to waste anyone’s time scheduling a site on a yacht.

-Include all the spots your client has requested to visit. Figure out the best route possible to see all venues in the most time-efficient manner.

Provide an electronic hard copy with snapshot information on what’s going to be seen including an actual road map showing each location – clients love this part!  It gives them an area overview.

 2. Be Prepared!
-Confirm by phone with all of your vendors a few days before & the day of the site. Make sure you all have each other’s cell phone numbers.

-Get your client’s cell number – make sure your client has yours!

-Ask for Help. We always ask our Operations Managers to come with us on sites if their schedules permit. Their logistical expertise is an added bonus for the client and for us!

-Have a “Virtual” Site Visit prepared- just in case!  Sometimes a site visit gets shortened at the very last minute, forcing you to reduce the number of venues you can show. Don’t let the omitted venues fall completely by the wayside- bring an Ipad (or laptop) with a photo presentation of each venue. That way you can at least give the client an overview of one venue on the ride to the next space.

3. Kindness Counts
-Greet ‘em at the airport! EVERYONE likes to be met when they arrive. Greet your client with a sign displaying their name & company name and/or company logo (Make sure to ask permission first). Transport their luggage to your vehicle. Take the scenic route from the airport to your client’s hotel, pointing out landmarks and current local news and/or events along the way.

-Prepare a snack pack with a bottle of chilled water.

4. Day of the Site
-Greet your client inside the hotel lobby

-Bring along all contact info including cell numbers. If your schedule slips let the next stop know you’re running behind

-Be expert on all the venues you’re visiting and the most expeditious routing to use in driving to them.  You may need to pre-drive the route to familiarize yourself.

-Invite your client to a creative lunch.  Perhaps a new restaurant  or a water’s edge picnic

-Be flexible – you’ll learn more as you drive and a venue may ‘pop-up’ that you had not previously discussed.  Do include it!

-Share enough info on San Diego to show that you’re a local expert . . . but don’t be boring!

5. Après Site
-Follow up on getting all the information you promised your client during the site. Edited pricing, photos, etc.

Sites should be fun for both your client as well as yourself.  They’re a great time to sell the destination, the venue, and of course you and the services your company has to offer.   Good luck!

Tuesday Tips from TET

“Tuesday Tips” is a new blog project from The Event Team that will share our advice on all things professional and personal. We want to share our industry expertise, and we want you to get to know the team, so each week we’ll feature a new set of tips for your reading pleasure! Feel free to comment of make suggestions for new “Tuesday Tips.” We love to hear from you!
This “Tuesday Tip” comes to you from our Senior Sales Manager Romy Linde. Romy has been with The Event Team for over 9 (hundred) years (it seems like). She is a blur in motion at the office- going on site visits, taking hoteliers to lunch, cranking out proposals at lightning speed, etc., but she still takes the time to keep her finger on the pulse of the event industry. So we asked her advice on:

How to Keep up with Fresh and New Ideas in the Event Industry:

1. Subscribe to local blogs, newsletters, websites & magazines.
Look for sites and publications that contain information on special events and findings in the region. The Event Team wants our clients to get excited about experiencing our destination! We love to propose standard attractions like the Zoo, Sea World, Disneyland, etc., but we ALSO want to give clients the options of living like a local. One of my favorite daily newsletter/blogs is Thrillist, and a great magazine suggestion is BizBash LA. (Another great idea is to sign up for The Event Team’s blog…wink wink).

2.Check out New Hotspots on Your Personal Time.
The event industry is no place for homebodies. Take your friends to that new wine bar you just heard about. Make a date night reservation at a newly opened restaurant. While you’re at the venue, try to imagine what a corporate event would look & Feel like there. Take a peek at the private event spaces if possible. Pay attention to the quality of food and customer service.

3. Brainstorm.
Once you become aware of a new venue or trend and experience it for yourself, the last step is figuring out how to put your research into action. Do this by reporting your findings and getting the rest of your team involved. Hold short brainstorming sessions during weekly sales meetings. Forward emails that catch your eye to the appropriate people in your office. Maybe the sales team can hold a mixer in a new venue or develop a new team building program out of a buzz-worthy local trend? If you received horrible service at a new restaurant, be sure everyone knows not to send groups there until the problem is corrected! On the other hand, if you enjoyed your experience and find potential in the venue for group events, follow up by scheduling a site visit for the entire office so your team can familiarize themselves with the space.

Senior Sales Manager
Contact Romy for more tips at rlinde@eventteam.com 

Don’t forget to call The Event Team for all your corporate event needs! 888-EVENT-88. Or check us out online at www.eventteam.com.


Tuesday Tips from TET

“Tuesday Tips” is a new blog project from The Event Team that will share our advice on all things professional and personal. We want to share our industry expertise, and we want you to get to know the team, so each week we’ll feature a new set of tips for your reading pleasure! Feel free to comment or make suggestions for new “Tuesday Tips” lists. We love to hear from you!

Our first “Tuesday Tips” entry comes from Operations Manager Rachelle Kirchner. Rachelle has been with The Event Team for almost a year, moving swiftly up the company ladder due to her great people skills and attention-to-detail (must-have qualities for Operations Managers at The Event Team).  Rachelle is great at thinking on her feet, so we asked her:

How to Avoid an On-Site Event Crisis:

1. Communication, Communication, Communication!
This is the single most important aspect of any event.  As the on-site contact, you are the communication center. All questions will be coming through you whether you know the answer or not, so be prepared to communicate quickly and effectively. Become an expert of all forms of communication (email, telephone, face-to-face, Nextel/Walkie-Talkie). Print out important email exchanges and have them easily accessible for reference onsite. Keep a notebook with you to jot down important information on the fly. Learn the nuances of communicating with staff vs. vendors vs. clients. Also remember that listening and absorbing is just as important as making yourself heard. You are the communication faucet and sponge.  Practice your skills in both giving and receiving information; they are essential for a successful event!

2. Know the Players and their Roles.
Do you know who will be coming by to drop the linens and at what time? Did you call the band not once but several times to confirm they haven’t double-booked your date? Do you know the names & numbers of the drivers assigned to your transfer? Do you know if your catering point of contact will be joining you onsite or sending a banquet manager? At the event, do you & your staff know where the CEO is at all times? You better answer yes to all of these (and many more) questions!

3. Have ALL Cell Phone Numbers Readily Available.
At The Event Team, we put together a multi-page document called the On-Site that outlines every single moment of each event. It is our event bible and we carry it with us everywhere we go. We share On-Sites with our President, the program Sales Manager, the event staff and even Hotel CSMs if applicable. The most important page of this document is one that lists contact information for EVERY SINGLE person involved with the event in ANY CAPACITY. Name, email address, office number, cell phone number, ex-wife’s number, favorite color, social security number, etc. Well, we don’t get that carried away but you get the idea.

4. Be on the Move!
Throughout the event make sure you are constantly checking on and watching guests, staff and vendors so everyone remains happy.  Not only will you have a handle on the event, but guests, staff and vendors will know that YOU are the one to come to with questions, thereby avoiding unnecessary mix-ups or miscommunications.
Don’t forget to call The Event Team for all your corporate event needs! 888-EVENT-88. Or check us out online at www.eventteam.com.

Live Like a Local: San Diego October News from The Event Team

A monthly shout-out to our wonderful Hotel Partners:


This month’s newsletter features some of San Diego’s exciting street festivals, food events, and Halloween activities. Get into the Halloween Spirit and check out a few of these activities, sure to scare the bravest of people. 

Scream Zone Del Mar: September 30 – October 31
Open Saturday and Sunday from 7pm-midnight. Scream Zone is San Diego’s largest and scariest haunted attraction. The Scaregrounds, home to The Scream Zone, encompasses more than five acres at the Del Mar Fairgrounds featuring a huge House of Horror with rooms filled with terrifying scenes and scares lurking at every turn, a one-of-a-kind Haunted Hayride through the haunted barns on the race track, and The Chamber with the largest spinning tunnel in San Diego. Beware of ghouls, zombies & monsters!


The Haunted Trail of Balboa Park: September 30 – October 31

The Haunted Trail is a stroll through the park you will never forget. Enter the mile-long trail through the twisted grove of pines and gnarled oaks. Visitors, watch your back, you’ll never know which way the terror will follow you! Experience an outdoor terror that is simply too big to house indoors. This year The Haunted Trail features an additional maze called “The eXperiment.”

 

Located downtown in the Gaslamp District is the longest-running haunted house in San Diego. It was named by Haunt World Magazine as one of the top 13 haunted houses in America and has been featured in “America Haunts IV” on the Travel Channel. The horror-filled nights run through Halloween. The Haunted Hotel is packed full of spine-tingling, heart pounding effects that are so real, they will keep you screaming for your life as you try to find your way out.

Don’t forget to call The Event Team sales office at 888.EVENT.88 if you need help planning your Southern California corporate event, activity or tour. We are local experts! On top of booking your offsite activity or event venue, we can also arrange transportation, entertainment, amenities, and any other special event needs. For more info, visit our official website

Here’s what else is happening around town this month:

October 1
Little Italy rocks a block party with food, music, and micro-brews at the inaugural StreetBeat 2011.
October 1-2
Sip, stroll, and see the crafty sights at the two-day La Jolla Art & Wine Festival.
October 2
Feast on food and art in a seaside setting at the Taste & Art Stroll in Del Mar village.
October 4
Brewsday Tuesday at Twenty/20.
October 6
It’s a foodie fight against domestic violence as local celebrities face off Iron Chef-style at the Chef Showdown at Liberty Station.
October 8
More than four dozen neighborhood dining establishments dole out specialty dishes at the Taste of North Park.
October 8
German brew abounds at the annual OB Oktoberfest celebration.
October 8-9
Foodies get their fill of demos, devices, and delicious dishes at the two-day Gourmet Experience at the Del MarFairgrounds.
October 9
Festive Italian food, culture, and chalk art are the stars of the annual Little Italy FESTA.
October 10
Bite on a budget: sample $5 specials throughout La Jolla at this month’s Grub Sprawl.
October 16
It’s less about horses and more about horsepower as classic cars replace the ponies at the Del Mar Concours d’Elegance.
October 18-23
Broadway San Diego revisits the Age of Aquarius in the musical production of Hair.
October 20
Support the YWCA’s Becky’s House® Domestic Violence Program by lacing up for the 4th Annual Walk a Mile in Her Shoes event downtown.
October 20-28
International film fanatics have a full slate of fun ahead at the eight-day San Diego Asian Film Festival.
October 29
Seaport Village breaks out the tricks and treats for its inaugural Halloween Bash for costumed kiddies and their families. Adults can head to the Gaslamp for a grown-up Monster Bash.

Live Like a Local: Monthly San Diego News from The Event Team

A monthly shout-out to our wonderful Hotel Partners: 

Happy September! We can’t believe the summer flew by so quickly! This month’s newsletter features some of San Diego’s newest eateries, in honor of San Diego Restaurant Week. We encourage you to go out on the town and treat your taste buds to something new. Don’t forget to give us your feedback!
Burlap (Del Mar)
With the success of Searsucker, chef Brian Malarkey has opened his second restaurant in Carmel Valley. Burlap promises to be another exciting experiment in social dining and is destined to become the new “it” spot in San Diego. The restaurant and lounge serves “Asian Cowboy” cuisine in an eclectic environment and offers the perfect mix of global sophistication and local cool. The menu is said to offer a hybrid of meat (raw, cooked and rotisserie), seafood, and bold sides with an Asian influence.
Donovan’s Prime Seafood (Gaslamp)
Donovan’s Prime Seafood upholds the same high standards of service and cuisine as its Downtown and La Jolla Steak and Chophouse counterpoints. As the latest addition to the Donovan’s family of restaurants, Donovan’s Prime Seafood specializes in serving the freshest sustainable seafood and shellfish on the market. The restaurant couples its commitment to sustainably sourced seafood with its promise to use local produce and ingredients. What results from such thoughtful practices is a distinguished and flavorful menu served up in an equally sophisticated and charming dining space. Classic in design, the Donovan’s Prime dining room suites its downtown location and urban vibe brilliantly. Whether diving into a serving of Alaskan King Crab Legs in the dining room or sipping from a Georgia Peach at the bar, Donovan’s Prime Seafood is the place to sample quality.
Company Pub and Kitchen (Poway)
This new restaurant holds a special place in our hearts (and tummies) because it is owned and operated by former Event Team Operations Manager Peter Green (you know, that charming English bloke). Now open in Poway, Company Pub and Kitchen is a great pub serving Anglo-Californian comfort food. Bringing you the experience of a true gastropub, with the perfect partnership of a friendly local pub and the comfort cuisine, presented with a contemporary twist.
 
Don’t forget to call The Event Team sales office at 888.EVENT.88 if you need help planning your Southern California corporate event, activity or tour.  We are local experts! On top of booking your offsite activity or event venue, we can also arrange transportation, entertainment, amenities, and any other special event needs. For more info, visit our official website.
Here’s what else is happening around town this month…
September Calendar of Events (San Diego)

September 8
Taste of Downtown  
September 12
Hillcrest Grub Sprawl
September 30
Oktoberfest;
La Mesa and El Cajon