Tuesday Tips from TET

“Tuesday Tips” is a new blog project from The Event Team that will share our advice on all things professional and personal. We want to share our industry expertise, and we want you to get to know the team, so each week we’ll feature a new set of tips for your reading pleasure! Feel free to comment of make suggestions for new “Tuesday Tips.” We love to hear from you!

This week’s Tuesday Tip comes from our VP of Operations Paige Weeber. Paige has been with The Event Team for almost 6 years, and she is the Queen of dotting her i’s and crossing her t’s.  We asked her to provide:

For more info & tips, contact pweeber@eventteam.com

4 Ways to Run a Flawless Event:

1. Organization:  This is an important part of any event.  Being organized throughout the planning process will make things easier on-site during load-in and set up.  For larger events with many moving parts and vendors, it is helpful to provide a “production schedule” to everyone involved.  This is a running timeline of the set up day and includes important details like spot-times, delivery locations, etc. This takes the guess work out of when and where things will happen.

2. Communication: Communication is THE most important aspect of running a flawless event.  Communication prior to the event with the client, vendors and staff as well as continued communication during the set up and as the event runs.  Things happen, things change – and communicating always makes the process smoother.  By keeping everyone involved in the event “in the loop,” they will all be more willing to help when something comes up.

3. Always have a “plan B”:  Although we are blessed with nearly perfect weather, sometimes it does rain in Southern California. Any kind of back-up plan (not just weather-related) doesn’t have to be elaborate, but keeping one step ahead and being proactive is better than being reactive and stressed. Clients will remember the event and the experience better if you portray an aura of clam when they come to you with a challenge. Keeping their event on track and stress free for them is my job.

4. Have a great assistant & staff: Don’ t be afraid to ask for help.  Although it is easy to get caught up in the moment and being in charge, a good planner knows when she can’t be in 5 places at once and learns to rely on her team to be an extension of herself.   Tasks are completed quickly and more efficiently when you learn to delegate (and trust others) rather than run yourself ragged trying to do it all.