“Tuesday Tips” is a new blog project from The Event Team that will share our advice on all things professional and personal. We want to share our industry expertise, and we want you to get to know the team, so each week we’ll feature a new set of tips for your reading pleasure! Feel free to comment of make suggestions for new “Tuesday Tips.” We love to hear from you!
This week’s tip comes from Jenny Donadio, the newest addition to The Event Team family. Her position as Executive Assistant requires her to keep the office running smoothly and assist the Sales and Marketing departments with important time-sensitive projects. Being the Executive Assistant means staying one step ahead of the game, which can be challenging since there is no slowing down in our office. So we asked Jenny to give us:
3 Ways to Keep Your Office Running Smoothly:
1. Make lists – Whether your office be one person or 100 people, making lists is a great way to stay organized and successful in the work place. Prioritize your day with each task that needs to be completed. When complete, cross it off your list. It might be a small goal, but you have accomplished it! When you feel a sense of satisfaction with your daily task lists, possibly make quarterly task lists as well. Setting these goals will provide a sense of accomplishment as well as pride in your work and company.
2. Communicate – With each employee having their own goals and daily tasks, it is difficult to know what needs to be completed to keep the office running as a whole machine. Check in with your boss(es) daily and keep them updated on your daily tasks. Weekly and/or monthly meetings are also a great opportunity to understand how each individual is contributing to the department, and where you can step in to help out or streamline a project.
3. Keep a clean & organized office – Employees may spend more time in their office than they do at home. Why would you want to keep a messy desk? Create file folders, binders, a yearly calendar, etc. to keep all the office information stored in an organized fashion. Your organizational goal should be that if for some reason you are out of the office, any other colleague would be able to easily “sub in” for a day and continue to assist the department and office with any daily tasks that need to be completed.